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If you have created a custom theme, the Themes menu now includes a Custom area that contains your theme. Click the theme to apply it to the document. To change the default theme 1. In the document, apply the theme you want to use as the default theme. To apply a theme from a nonstandard location 1. At the bottom of the Themes menu, click Browse for Themes. In the Choose Theme or Themed Document dialog box, browse to the theme you want to apply, and then click Open.
To find the location of your Document Themes folder 1. At the bottom of the Themes menu, click Save Current Theme. In the Save Current Theme dialog box, click the icon at the left end of the address bar to display the full path to the Document Themes folder.
Note that the second method removes the theme choice from the gallery but does not remove the theme file from your Themes folder. If you need to make adjustments, you can add or delete rows or columns ormerge cells.
When you click in the table, the Table Design and Layout tabs appear. On the Table Design tab, choose different colors, table styles, add or remove borders from the table.
This way you can create a table with more than ten columns and eight rows, as well as set the column width behavior. Under Table Size, select the number of columns and rows. Click OK and the new table appears in your document.
You can even draw diagonal lines and cells within cells. The pointer changes to a pencil. You can use mail merge in Office to create form letters or address labels, certificates with unique names, and more.
Here's how. With mail merge, you create a document in Word that has the information that you want to be the same in each version such as the return address on an envelope or the main content of your email. You add fields as placeholders in the document for the unique information that you want to be updated such as the recipient's name or address. Instead of having to manually create new versions of the same document and replace those fields, Word does all the work, pulling in information from your Outlook contacts, an Excel spreadsheet or other data source to run the mail merge.
Make sure your contacts list is ready. It's best to have your spreadsheet or Outlook contacts prepared before you start creating the document so the mail merge goes smoothly. For example, whether you're using Outlook contacts or an Excel spreadsheet for your data source, make sure none of the data is missing for the fields you'll be pulling in.
If you're using Outlook and have a large number of contacts but only want to use mail merge for specific contacts, you'll make the process easier by selecting those contacts and copying them to a new folder. Create a new blank document in Word. Navigate to the Mailings tab. Click the Start Mail Merge button and select your document type. We'll start with the letter first. Click the Select Recipients button and choose to create a new list, use an existing list, or choose from Outlook Contacts.
The "Type a New List… " option creates a new data table in Word, but you're better off using an external source like a spreadsheet or the contacts list in Outlook so the data is readily available to other programs and other purposes. If you choose "Use an Existing List…" you'll be asked to browse to the file on your computer and then confirm the data table.
If you choose "Choose from Outlook Contacts…" you'll be asked to choose the Outlook contact folder and then add or remove recipients from the merge. This is why we advised in step one to create a new contacts folder for your mail merge: You won't have to scroll all of your contacts in this small box. Create the content for your document and insert the placeholders.
When you get to the part where you get to information that needs to be personalized from your data source, insert a placeholder with either the Insert Merge Field button or one of the two shortcuts Word offers for common fields: Address Block and Greeting Line. Use the Address Block shortcut. As the name suggests, the Address Block button creates a placeholder for a name and address--useful when creating letters or mailing labels or envelopes.
With both the Address Block and Greeting Line shortcuts, you'll be able to specify what gets inserted and preview what it will look like. Use the Greeting Line shortcut.
The Greeting Line button adds a salutation that you can format. The dropdowns will let you select to include the full name by default , the full name with the title e. Joshua Randall Jr. As with the Address Block shortcut, preview the results of the mail merge and use the Merge Fields… button to correct make sure your fields match if they don't in the preview.
Insert other fields into your document. For other placeholders you might need, click on Insert merge field and select the field you want to insert at that point in the document. Preview the merge results after you've finished the document and inserted all your fields by clicking the Preview Results button.
In the Mailings tab, use the forward and back buttons to check all of the mail merge results. In addition to letters which can be any sort of document, including certificates and coupons , you can choose emails, envelopes, labels, or directories as the document type.
Citations In Word, you can easily add citations when writing a document where you need to cite your sources, such as a research paper. Afterwards, you can create a bibliography of the sources you used to write your paper. To add a citation to your document, first add the source you used. Create a source 1. On the References tab, click the arrow next to Bibliography Style and click the style that you want to use for the citation and source.
Click at the end of the sentence or phrase that you want to cite. On the References tab, click Insert Citation. In the Create New Source dialog box, next to Type of Source, select the type of source you want to use for example, a book section or a website. Enter the details for the source and click OK. The source is added as a citation at the place you selected in your document. When you've completed these steps, the citation is added to the list of available citations. The next time you quote this reference, you don't have to type it all out again.
You just add the citation see the steps in the following procedure. Add citations to your document 1. Click at the end of the sentence or phrase that you want to cite, and then on the References tab, click Citations. In the Citations pane on the right, double-click the citation you want to add. Make the changes you want to the source and click OK. To manage your list of sources, click Citation Source Manager and then add new sources or edit or delete sources in the list.
Usually, footnotes appear at the bottom of the page and endnotes come at the end of the document or section. Add a footnote 1. Click where you want to add a footnote. Word inserts a reference mark in the text and adds the footnote mark at the bottom of the page.
Type the footnote text. TIP: To return to your place in your document, double- click the footnote mark. Add an endnote 1. Click where you want to add an endnote. Type the endnote text. TIP: To return to your place in your document, double-click the endnote mark. Customize footnotes and endnotes After you add your footnotes and endnotes, you can change the way they appear.
For example, you can change the number format or where they show up in your document. On the Insert menu, click Footnote to open the Footnote and Endnote box.
In the Footnote and Endnote box, select the options you want. TIP: To restart footnote or endnote numbering at the beginning of each section, in the Footnote and Endnote box, click Footnotes orEndnotes, and in Numbering, click Restart each section. Individual slides can include bullet points, pictures, charts, tables, and Practice files business diagrams.
Professionally designed themes visu- No practice files are necessary to ally enhance your message and provide a professional, complete the practice tasks in this coordinated appearance. The elements that control the appearance of PowerPoint and the way you interact with it while you create presen- tations are collectively referred to as the user interface. Some user interface elements, such as the color scheme, are cosmetic. Others, such as toolbars, menus, and but- tons, are functional.
The default PowerPoint configuration and functionality is based on the way that most people work with the app. You can modify cosmetic and func- tional user interface elements to suit your preferences and working style. This chapter guides you through procedures related to starting PowerPoint, working in the PowerPoint user interface, and managing Office and app settings.
You might also have a shortcut to PowerPoint on your desktop or on the Windows taskbar. When you start PowerPoint without opening a specific presentation, the PowerPoint Start screen appears.
The Start screen is a hybrid of the Open and New pages of the Backstage view. It displays links to recent files in the left pane, and new file templates in the right pane.
TIP You can turn off the appearance of the Start screen if you want to go directly to a new, blank presentation. Click the Start button, and then click All apps. In the app list, click any index letter to display the alphabet index, and then click P to scroll the app list to the apps starting with that letter. Scroll the list if necessary, and then click PowerPoint to start the app. To start PowerPoint on a Windows 8 computer 1. From the Start screen, display the Apps screen. Sort the Apps screen by name, and then click any index letter to display the alphabet index.
In the alphabet index, click P to scroll the app list to the apps starting with that letter. Then click PowerPoint to start the app. Work in the PowerPoint user interface The PowerPoint user interface provides intuitive access to all the tools you need to develop a sophisticated presentation tailored to the needs of your audience. The apps in the Office suite are designed to work together to provide highly efficient methods of getting things done.
You can install one or more Office apps on your com- puter. Some apps have multiple versions designed for different platforms. For example, you can install different versions of PowerPoint on a computer, a smartphone, an iPad, and an Android device; you can also work in a version of PowerPoint that is hosted entirely online.
Although the core purpose of an app remains the same regardless of the platform on which it runs, the avail- able functionality and the way you interact with the app might be different. It is available as part of the Office suite of apps, as a freestanding app, or as part of an Office subscription. Until recently, the standard way of acquiring Office software was to purchase a disc, packaged in a box, and install the software from the disc.
In the recent past, the standard distribution model has changed to an online installation, often as part of an Office subscription licensing package. Office , which was originally available only to businesses, now has many subscription options designed for individual home and business users, students, households, small businesses, midsize businesses, enterprises, government agencies, academic institutions, and nonprofits; in other words, whatever your needs may be, there is an Office subscription option that will be a close fit.
Many of the Office subscription options include licens- ing for the desktop Office apps and permit users to run Office on multiple devices, including Windows computers, Mac computers, Windows tablets, Android tablets, iPads, and smartphones. You can review and edit presen- tations in PowerPoint Online, which runs directly in your browser instead of on your computer.
PowerPoint Online displays the contents of a presentation very much like the desktop app does, and offers a limited subset of the commands and content formatting options that are available in the full desktop app.
Com- mands for tasks you perform often are readily available, and even those you might use infrequently are easy to find. Title bar At the top of the app window, this bar displays the name of the active file, identifies the app, and provides tools for managing the app window, ribbon, and content. The title bar elements are always on the left end, in the center, and on the right end of the title bar The Quick Access Toolbar at the left end of the title bar can be customized to include any commands that you want to have easily available.
You can change the location of the Quick Access Toolbar and customize it to include any command to which you want to have easy access. TIP You might find that you work more efficiently if you organize the commands you use frequently on the Quick Access Toolbar and then display it below the ribbon, directly above the workspace.
Your ribbon might display additional tabs TIP The available ribbon tabs and the appearance of the commands on the ribbon might differ from what is shown in this book, based on the apps that are installed on your computer, the PowerPoint settings and window size, and the screen settings.
Across the top of the ribbon is a set of tabs. Clicking a tab displays an associated set of commands arranged in groups. Commands related to managing PowerPoint and presentations rather than presen- tation content are gathered together in the Backstage view, which you display by clicking the File tab located at the left end of the ribbon. Commands available in the Backstage view are organized on named pages, which you display by clicking the page tabs in the colored left pane.
You redisplay the presentation and the ribbon by clicking the Back arrow located above the page tabs. The Home tab, which is active by default, con- tains the most frequently used commands. When a graphic element such as a picture, table, or chart is selected on a slide, one or more tool tabs might appear at the right end of the ribbon to make commands related to that specific object easily accessible.
Tool tabs are available only when the relevant object is selected. TIP Some older commands no longer appear as buttons on the ribbon but are still available in the app. You can make these commands available by adding them to the Quick Access Toolbar or the ribbon.
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